Insights Into Better Safety Conversations

Category: Accountability

Accountability begins before failure

Accountability is often discussed after something has gone wrong.

An incident occurs. An investigation begins. Questions are asked about who was responsible and what should have happened differently.

The problem with this approach is that it treats accountability as a retrospective activity.

True accountability begins much earlier.

It appears when decisions are still being made and consequences remain uncertain. It appears when assumptions are questioned, concerns are raised and ownership is exercised before risks become visible.

This is why accountability is not primarily about blame. It is about ownership.

The strongest professionals do not wait for problems to emerge before engaging with accountability. They recognise that their decisions influence future outcomes and act accordingly.

In building safety, many of the most important accountability moments are invisible. They occur during design reviews, conversations, handovers and everyday decisions that never appear in investigation reports.

The question is not who will be accountable if something goes wrong.

The question is who is exercising accountability while things still appear to be going right.

Accountability is most valuable before failure occurs, not afterwards.

What does accountability look like when responsibility is shared but outcomes are serious?

Few things undermine trust faster than unclear ownership, when decisions are made, but no one feels personally accountable for their consequences.

Accountability is often discussed after something has gone wrong. It appears in reviews, investigations and corrective actions, frequently framed around who was responsible and where failure occurred.

In complex building safety contexts, this retrospective focus misses the point.

Accountability, as a behavioural competency, is not primarily about blame. It is about ownership, exercised in real time, before consequences unfold.

Responsibility and accountability are not the same

Responsibility is often formalised. It sits within role descriptions, organisational charts and contractual arrangements. It defines what someone is expected to do.

Accountability is behavioural. It concerns how individuals relate to their responsibilities, particularly when decisions are unclear, shared or distributed across multiple parties.

In practice, people can be responsible without being accountable.

Tasks may be allocated, processes followed and decisions technically compliant while no one feels a personal obligation to question assumptions, challenge uncertainty or consider downstream consequences.

This distinction matters most in complex projects, where responsibility is fragmented but outcomes remain significant.

How responsibility becomes diluted

In multi-disciplinary, multi-organisational environments, diffusion of responsibility is a predictable risk. Interfaces multiply. Decisions are handed over. Assumptions are inherited.

Over time, ownership becomes blurred. Each party believes their role is limited, and confidence grows that someone else is covering the risk. This is rarely deliberate. It emerges quietly through phrases such as:

  • “That’s outside our scope”
  • “It’s been signed off”
  • “They’ll pick it up at the next stage”

These are not procedural failures. They are behavioural signals that accountability is being deferred rather than exercised.

‘Someone else will deal with it’ as a behavioural failure

One of the most common accountability failures is not inaction, but assumption. Assuming someone else has checked. Assuming concerns have been raised. Assuming risk has been considered.

When accountability is weak, individuals rely on process to absorb uncertainty. When it is strong, individuals feel a personal obligation to ensure concerns are addressed, even when formal responsibility sits elsewhere.

Accountability does not require people to exceed their role. It requires them to recognise when their actions, decisions or silence may influence safety outcomes.

Owning decisions, assumptions and consequences

Personal accountability is demonstrated through ownership. Ownership of decisions made, including the rationale behind them. Ownership of assumptions relied upon and willingness to revisit them.

Ownership of consequences, even when outcomes are shared. This does not mean accepting blame for events beyond one’s control. It means recognising where one’s judgement has contributed to a situation and being prepared to engage with that honestly. In this sense, accountability is an expression of professional integrity.

Accountability builds trust

Trust in safety-critical environments is not built through perfection. It is built through transparency and consistency. When individuals take accountability seriously:

  • Decisions are easier to understand.
  • Assumptions are surfaced rather than hidden.
  • Learning is possible without defensiveness.

Conversely, when accountability is avoided, trust erodes. People become cautious, guarded and reliant on formal assurance rather than professional judgement. This dynamic affects not only safety outcomes, but the quality of collaboration across teams and organisations.

Accountability as a professional discipline

Accountability is often framed as something imposed, enforced through sanctions, escalation or consequence management. This framing makes it reactive and defensive.

A more effective view treats accountability as a professional discipline: a way of thinking and behaving that supports sound judgement, shared understanding and credible decision-making. This discipline is exercised through:

  • Clear articulation of decisions and assumptions.
  • Willingness to challenge and be challenged.
  • Recognition of how individual actions influence collective outcomes.

When accountability is understood in this way, it strengthens rather than threatens professional relationships.

Before things go wrong

True accountability does not begin in investigations or audits. It shows up much earlier. It appears in moments of uncertainty. In decisions that feel marginal. In conversations that are slightly uncomfortable.

These are the moments where ownership matters most. When accountability is embedded as a behavioural norm, individuals do not wait for problems to become visible. They act early, speak clearly and take responsibility for their part in shaping outcomes.

The five behaviours that will define building safety

You are never explicitly asked to choose between right and wrong, you are asked to make decisions in grey areas where the ethical implications often only become clear later.

For many years, building safety has been discussed primarily through the lens of systems: roles and responsibilities, competence frameworks, gateways, documentation and assurance processes. These elements are essential. They provide structure, clarity and consistency in an increasingly complex regulatory environment. But they are not the whole story.

What is often left unspoken and sometimes assumed rather than addressed is behaviour. Not organisational culture as a broad or abstract concept and not training as a one-off intervention, but the everyday decisions, judgements and actions taken by individuals when responsibility genuinely rests with them.

The introduction of the Building Safety Act represents a subtle but important shift in emphasis beyond skills, knowledge and experience. Alongside clearer accountability and strengthened competence expectations sits a growing recognition that how people behave matters just as much as what systems exist.

BS8670-1:2024 Competence Frameworks for Building Safety introduced five foundational behavioural competencies that apply across all dutyholder roles, regardless of discipline, seniority or organisational size. These behaviours are not aspirational value statements and they are not ‘soft skills.’ They describe the human capabilities that determine whether safety systems are applied with integrity, whether information can be trusted and whether decisions are made in the best interests of safety, particularly when pressure, ambiguity or competing priorities are present.

Taken together, these five behaviours define what good building safety leadership looks like in practice.

From tick-box competence to behavioural competence

Traditional approaches to competence have focused heavily on qualifications, experience and technical knowledge. These remain vital. However, they only tell part of the story.

Two individuals with similar qualifications and experience can behave very differently when faced with uncertainty, challenge or risk. One may escalate concerns early, challenge assumptions and prioritise safety despite commercial pressure. Another may defer, rationalise or remain silent. The difference is not technical competence, it is behavioural competence.

Behavioural competence concerns how individuals think, decide, communicate and take responsibility when exercising their role. It influences whether systems are used properly, whether assurance is meaningful and whether learning genuinely occurs.

This is why behavioural competence cannot be assumed. It must be deliberately developed and critically evidenced.

Introducing the five foundational behavioural competencies

The five foundational behavioural competencies as outlined in BS8670-1:2024 Competence Frameworks for Building Safety apply to all dutyholders under the Building Safety Act. They describe the minimum behavioural expectations required to discharge responsibilities effectively and ethically.

While they are often listed individually, their true strength lies in how they operate together as a coherent whole. At a high level, the five behaviours can be described as:

1.     Acting ethically and prioritising safe outcomes

Demonstrating integrity, professional judgement and a clear commitment to safety over convenience, pressure or short-term gain.

2.     Demonstrating leadership, teamwork and effective communication

Creating clarity, encouraging challenge, sharing information appropriately and contributing to psychologically safe environments where concerns can be raised and addressed.

3.     Managing and contributing to competence

Recognising the limits of one’s own competence, supporting the development of others and ensuring that work is undertaken by those with the appropriate capability.

4.     Taking personal responsibility and accountability

Owning decisions and actions, understanding the impact they have on safety outcomes and avoiding the diffusion of responsibility.

5.     Exercising an appropriate duty of care

Considering the foreseeable consequences of decisions and actions, particularly in relation to those who may be affected but not directly involved.

These behaviours are intentionally broad. They are designed to apply across different roles and contexts, while still setting clear expectations about conduct and judgement.

Why these behaviours matter now

Although these behavioural competencies are currently most explicitly associated with the Building Safety Act, their relevance extends far beyond regulatory compliance.

The built environment is becoming more complex, more interconnected and more scrutinised. Decision-making often involves incomplete information, competing objectives and significant uncertainty. In such conditions, systems alone cannot guarantee safe outcomes. Behaviour fills the gap between intent and reality.

When behavioural competence is weak, organisations may appear compliant on paper while remaining vulnerable in practice. When it is strong, systems are used as intended, learning is continuous and accountability is real rather than symbolic.

This is why these behaviours are likely to become the baseline expectation for competent leadership across the sector. What is currently framed as building safety-specific will, over time, shape broader definitions of professional competence, assurance and trust.

The challenge: behaviour is rarely made explicit

Despite their importance, behavioural competencies are often poorly understood and inconsistently addressed.

In many organisations, behaviour is assumed to be a by-product of experience or seniority. In others, it is discussed in general terms but not translated into observable expectations or evidence. As a result, conversations about behaviour can feel subjective, uncomfortable or vague.

This creates two risks. First, organisations may believe behavioural competence is present without being able to demonstrate it.  Second, individuals may not receive the support or challenge needed to develop the behaviours their roles genuinely require. Neither outcome supports safe, sustainable performance.

What good attention looks like at this stage

At this point in the sector’s journey, the most important step is not to rush to diagnostics or solutions, it is to pay deliberate attention. For dutyholders and organisations, this means:

  • Taking time to understand what the five behaviours mean in practice for specific roles and decisions.
  • Creating space for honest reflection and conversation about behavioural expectations.
  • Recognising that behavioural competence develops through dialogue, feedback and lived experience, not policy statements alone.
  • Beginning to think about how behavioural expectations can be evidenced in a way that is proportionate, meaningful and credible.

This is not about perfection. It is about intent, clarity and consistency.

Looking ahead

The introduction of explicit behavioural competencies under the Building Safety Act signals an important evolution in how competence is understood and assessed. It shifts the focus from what people know to how they act when it matters most.

As the sector continues to mature, these five behaviours will increasingly shape how leadership is judged, how assurance is provided and how trust is built, both within organisations and with those they serve. Those who take behavioural competence seriously now will set the precedent for our industry in the years ahead.